Our services
Property inventory, inspection and compliance services
Independent reports and compliance checks for landlords, letting agents and property managers across Sussex, Hampshire and the South East.
Everything a residential let needs, from one independent provider
From the inventory at the start of a tenancy to the check-out at the end, and the safety and compliance checks in between, every report is produced to the same standard: clear, evidence-based and delivered digitally, normally within 24–48 hours.
01
Tenancy reports
The core record of a property’s condition, from move-in to move-out.
Property inventories
A detailed, photographed record of condition, cleanliness, fixtures, fittings and contents at the start of a tenancy.
Mid-term inspections
Routine inspections during a tenancy to spot maintenance issues and changes in condition early.
Check-out reports
An end-of-tenancy inspection comparing the property’s condition with the original inventory.
02
Safety and compliance
Checks that help landlords meet their legal responsibilities and keep tenants safe.
Landlord compliance packs
Smoke & CO alarms, Legionella, HHSRS, PAT and EPC checks, coordinated in one booking.
Smoke & CO alarm testing and fitting
Alarms tested and recorded, with alarms fitted or replaced where required and agreed.
Legionella risk assessments
Practical water-system risk assessments, with findings documented and control measures identified.
HHSRS assessments
Structured assessments against the Housing Health and Safety Rating System to identify potential hazards.
PAT testing
Portable appliances supplied with the property tested, labelled pass or fail and listed on a certificate.
03
Energy and marketing
What you need to market a property, and a clear record of its layout.
EPC certificates
Domestic Energy Performance Certificates, produced by our ECMK-accredited assessor partner.
Floor plans
Measured floor plans, produced as part of the property visit where required.
Landlord compliance packs
Your compliance checks. One coordinated booking.
A Landlord Compliance Pack brings your property safety checks into one booking: Legionella risk assessment, smoke and CO alarm testing, an HHSRS assessment, PAT testing and an EPC — arranged once, reported together, invoiced once.
What’s in a Compliance Pack
Smoke & CO alarm testing
Every alarm tested with a smoke or CO test canister, checked in date and photographed, with alarms fitted or replaced where missing or out of date.
Legionella risk assessment
The property’s water system assessed, with findings and control measures documented.
HHSRS assessment
A structured hazard assessment against the Housing Health and Safety Rating System.
PAT testing
Every supplied portable appliance tested, labelled pass or fail and listed on a certificate.
Energy Performance Certificate
A domestic EPC, produced and lodged by our ECMK-accredited assessor partner.
How it works
From booking to report
01
Book
Tell us about the property and the service you need.
We’ll arrange an appointment and confirm the relevant access arrangements.
02
We attend
An accredited clerk attends, photographs and records the property condition.
03
Report
Your report is completed and delivered digitally, normally within 24–48 hours.
04
Tenant review
Where applicable, the tenant receives the inventory and can provide comments and photographs for inclusion in the record.
05
Access your record
Reports, bookings and relevant property information are available through the digital reporting system.
Questions
Frequently asked questions
Letting agents
How quickly will we receive the report?
Reports are normally completed and delivered within 24–48 hours of the visit.
How does the tenant review work?
Where applicable, the tenant receives a copy of the inventory and can add comments and photographs. Their response becomes part of the record, so any differences are raised at the start of the tenancy rather than months later at check-out.
Will the report stand up in a deposit dispute?
Our reports are written to be clear, detailed and supported by photographic evidence — the kind of record deposit protection schemes rely on when deciding a dispute. No report can guarantee the outcome of an adjudication, but a thorough, independent check-in and check-out gives you the strongest possible starting point.
Landlords
Do I legally need an independent inventory?
There’s no legal requirement to have an inventory, or for it to be independent. But if you take a deposit and want to make deductions at the end of the tenancy, it’s up to you as the landlord to show what the property was like at the start. Without a detailed record that the tenant has had the chance to review, a deposit protection scheme may not be able to award deductions. An independent inventory gives you that evidence.
Which safety checks am I responsible for as a landlord?
In England, the main requirements for most private lets include:
- Smoke and carbon monoxide alarms — a smoke alarm on every storey used as living accommodation, and a CO alarm in any room with a fixed combustion appliance (excluding gas cookers), checked to be working on the first day of each new tenancy.
- Legionella — a duty to assess and control the risk of Legionella in the property’s water system.
- Energy Performance Certificate — a valid EPC, with a minimum rating of E unless an exemption applies.
- Gas safety — an annual gas safety check by a Gas Safe registered engineer.
- Electrical safety — an Electrical Installation Condition Report (EICR) at least every five years.
- Hazards — keeping the property free from serious hazards, assessed under the Housing Health and Safety Rating System (HHSRS).
We can help with alarms, Legionella, EPCs and HHSRS assessments. Gas and electrical safety checks must be carried out by qualified engineers. This is a summary rather than legal advice, and some properties, such as HMOs, have additional requirements.
How much does it cost?
Prices depend on the service and the size of the property, and booking several checks together — as a Landlord Compliance Pack, for example — costs less than booking them separately. Call 01243 256553 or email bookings@pshinventories.com for a quote.
More questions answered for letting agents, landlords and tenants. See all FAQs
Start with a record everyone can work from
Whether you need an inventory, check-out, mid-term inspection or property compliance service, tell us what you need and we’ll take it from there.